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XiteQ DMS (Document Management System)
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XiteQ (zi-tek) Document Management Systems (XiteQ DMS) offers you the ideal paperless solution.
- Batch Scan
- Search Engine
- Organize and share all of your electronic files
What is a Document Management System?
The traditional way to manage documents is to organize them in a file cabinet either alphabetically, by date, or numerically. As the number of documents increases, it requires multiple cabinets and retrieval depends on a high level of filing accuracy. The system works well until a document is misfiled.
Enter XiteQ DMS, providing full-text search and electronic retrieval of documents regardless of where a file is physically placed. No more lost files!
The XiteQ team makes the transition to electronic document management painless by providing our clients with:
- Consultation
- Software and harware implementation
- Training
- Maintenance
- Excellent Support
Browser-based
 Give your entire company and clients secure access to electronic folders and files with our browser-based document management solution (Works with most popular Modern Browsers). Share any file with anyone in the world from anywhere in world. The fast AJAX driven interface is a breeze to use and works with PC, Mac and Linux. Use it together with FileCenter, our batch scanning solution, and Go Paperless!
To view a online Demo click here. |
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Pricing Calculator
Choose the features you need and view an online estimate.
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Features
- Assign secure access to folders and files
- Create Groups and Roles and easily Share folders and files between departments and users
- Control what Groups, Roles and Users can do and see
- Full text search. Search the content of files: PDF, DOC, XLS, TXT, PPT, CSV.
- Search for files by name, date, comments or other metadata
- Limit search to specific folders
- Files are stored in server's File System
- Files are never stored in a database
- Easily import your existing files and folders
- File versions are the modified copies of the original file
- Restore a file from a different point in time.
- Applies only to files uploaded using XiteQ DMS.
- Receive an optional e-mail notification about a specific action. e.g. Someone deletes or modifies a file.
- Send e-mail notifications to multiple people.
- Download files using the web links supplied in the e-mail notification
- Notifies you when someone moves or copies a file to your personal folder
- Create comment dialogues for a particular document
(Similar to a mini forum)
- Any user with access to the document can add comments
- Comments are searchable
- Send a file download link to clients and collegues
- Optionally set a password, expiration date and number of times to download
- Get notified via email when the file is downloaded
- Avoid mailbox size limits and bounce-backs by e-mailing a small link instead of a large attachment
- Restrict the amount of disk space per user
- Restrict the amount of monthly bandwidth per user
- Users maintain read permission to files and folders after reaching quotas
- Metadata is data about data or in this case data about files
- Assign metadata to files (notes, tasks, dates, comments)
- Create custom metadata. e.g. Set thestatus of a file as Approved, Not Approved, Pending
- Search metadata
- All user activity is store in a searchable log file
- Search by action, date, user or combination
- Logs can be archived
- Upload files small and large
- Upload zip files and extract them
- Download files
- Download mutiple files and folders by zipping them
- Resume download feature for lost internet connection
- Preview files: JPG, GIF, PNG, PDF, PSD, TIF, EPS, DWF
- Flash movie files (.swf), Quicktime movies (.mov) and MP3 files can be viewed and listened to directly in the browser
- The Recycle Bin protects your files if they are accidentally deleted
- Restore files to their original location from the Recycle Bin
- Restrict access to the Recycle Bin
- Lock files so they cannot be modified by users
- The user that Locked the file can Unlock the file
Upload and download files using your iPhone or Blackberry
The interface is available in the following languages: Chinese, Dutch, English, Finish, French, German, Italian, Portuguese, Romanian, Russian, Swedish, Spanish, Turkish.
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Free Consultation
Let us show you a demo and answer your questions.
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HIPAA Compliance
We help businesses comply with HIPAA practices and standards by securing your private electronic documents with a powerful permissions system.
Easily assign, restrict and track access to your important files.
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